I have to admit, I have had a bit of email-envy towards Gmail since they introduced the Priority Inbox. The concept is brilliant and the user acceptance has been tremendous. This is an area that is in very strong need of innovation and I was really glad to see Google step up and provide some value.
But because I get so much email, 300-500 emails a day, I could never justify leaving my Outlook. I use a lot of tools to manage my inbox including QuickFile, Getting Things Done for Outlook, Xobni, Gist, and Producteev. I just cannot do all this within Gmail.
But SaneBox came to my rescue and not only provided the advantages of Gmail’s Priority Inbox, but far surpassed it. The installation was very easy and it allowed me to see how it was processing the email. I have a lot of email, so it took about 2 hours to complete the process. When it was done, only about 75 messages (out of 438) were left in my inbox. I said “Oh Shit” and scrambled to find where the rest had gone. But when I looked in the SaneLater folder, there they all were.
I went through the folder and sure enough SaneBox had done a wonderful job of determining what email was important and what was not important. Of the 75 left in my inbox, 100% of them were emails I would have selected to be priority. Of the 363 that it put in my SaneLater, all but 2 should have been gone into the folder. To train the system, all I had to do is drag the emails from the SaneLater Folder to the inbox and Voila it was done. From that point on all email from those two users are left in the inbox. If there had been something left in the inbox that should have been moved, training is just as simple. Drag the email from the inbox to the SaneLater folder and you are done. This is completely brilliant!
But SaneBox does not stop there. In addition to the obvious value, it has some cool tricks up its sleeve. It goes through your spam folder and finds email that was spammed and puts this into a folder called “SaneNotSpam”. It found over 100 important emails that my spam filter had miss-grabbed in only the last 30 days. I moved the email to the inbox and SaneBox will never let that happen again. If there is someone emailing you that you want to lose, just drag the email to SaneBlackHole and you will never see it again.
There is even a cool set of folders called SaneTomorrow and SaneNext week. If Monday morning you drag an email to SaneTomorrow, Tuesday morning it will re-appear in your inbox. If instead you dragged it to SaneNextWeek, next Monday it would re-appear. Very cool!
Finally, the customization is really well done. If you are not using one of the folders, you can make it disappear from the list. SaneBox lets you connect to Facebook, Linked-In, and Twitter to find more contacts and optimize the algorithm even more.
This is a real no brainer. If you use Outlook, you must go and install this product. The value is off the charts.